Legal
Terms & Conditions
Last updated: 18 October 2026
These terms and conditions apply to your use of the Harper & Vale Studio website and to any photography or film services we provide. By using our website or booking a shoot with us, you agree to these terms.
1. About us
Harper & Vale Studio is an international photography and film studio with studios in London and New York. In these terms, "we", "us" and "our" refer to Harper & Vale Studio, and "you" refers to our client or website visitor.
2. Bookings and confirmation
A wedding is confirmed only once we have received a signed agreement and the booking deposit. Until then, dates and photographers are not reserved. Each project's scope, deliverables, schedule and fees are set out in its quote or agreement, which takes priority over these general terms if they differ.
3. Fees and payment
Unless otherwise agreed in writing, a non-refundable deposit of 50% is due on booking, with the balance due before final images or films are delivered. Additional costs such as travel, accommodation, location fees, permits, studio hire, styling and extra retouching will be quoted separately.
4. Cancellations and rescheduling
If you cancel a confirmed shoot, the deposit is non-refundable. Cancellations within 7 days of the shoot date may be charged in full. We will try to accommodate rescheduling requests, subject to availability, and any third-party costs already incurred will be payable. If we have to cancel due to illness or circumstances beyond our control, we will offer a new date or a full refund of fees paid to us.
5. Weather and locations
For outdoor shoots, we will plan wet-weather alternatives where possible. You are responsible for securing access and permission for locations you provide unless we have agreed to arrange them for you.
6. Guests and church guidelines
You are responsible for letting your guests know that your wedding will be photographed and filmed, and for sharing any photography guidelines from your church, officiant or venue with us before the day. We will always follow the rules set by your officiant during the ceremony.
7. Delivery
Delivery times are set out in your agreement. Final images are delivered as high-resolution digital files through an online gallery. Image selection, editing style and retouching are carried out at our creative discretion, in line with the agreed brief.
8. Copyright and usage
Harper & Vale Studio retains copyright in all images and footage we create. On full payment, you receive a licence to use the final images for the purposes, territories and duration set out in your agreement. Use outside that scope, including paid advertising or resale, requires a separate licence.
9. Portfolio use
We may use selected images from your shoot in our portfolio, website, social media, competitions and publications, unless you ask us not to in writing before the shoot. We are happy to agree confidentiality or an embargo period for unreleased collections.
10. Liability
We take great care with every shoot, but our total liability to you is limited to the fees you have paid us for the project concerned. We are not liable for indirect or consequential losses. Nothing in these terms limits liability that cannot be limited by law.
11. Website use
All content on this website, including images, films, text and design, belongs to Harper & Vale Studio or its licensors and may not be copied or reused without our written permission. We aim to keep the website accurate and available, but we do not guarantee that it will always be error-free or uninterrupted.
13. Governing law
These terms are governed by the laws of England and Wales for projects managed by our London studio, and by the laws of the State of New York for projects managed by our New York studio, unless your agreement states otherwise.
14. Changes to these terms
We may update these terms from time to time. The version published on this page applies to new bookings from the date it was last updated.
15. Contact us
Questions about these terms? Contact Harper & Vale Studio at hello@harperandvale.com.