Legal
Privacy Policy
Last updated: 18 October 2026
At Harper & Vale Studio, we respect your privacy. This policy explains what personal information we collect when you visit our website, enquire about a shoot or work with us, how we use it, and the choices you have.
1. Who we are
Harper & Vale Studio is an international photography studio with studios in London, United Kingdom and New York, United States. We are the controller of the personal information described in this policy. You can contact us at hello@harperandvale.com.
2. Information we collect
We collect information you give us directly, such as your name, email address, phone number, company, social media handle, shoot dates, locations and any details you share in our enquiry form or by email. When you visit our website we also collect limited technical information automatically, including your IP address, browser type, device information and the pages you view.
3. Images and footage
If you are a couple, guest or supplier at a wedding we photograph, we create photographs and video in which you may appear. How these images are used is agreed in the couple's booking agreement. We never sell images of you or use them outside the agreed scope without permission.
4. How we use your information
We use your information to respond to enquiries, plan and deliver shoots, send quotes, contracts and invoices, share galleries and final files, improve our website, and, where you have opted in, send occasional news about our work. You can unsubscribe from marketing emails at any time.
5. Legal basis for processing
Where UK or EU data protection law applies, we rely on the following legal bases: performing a contract with you, our legitimate interests in running and promoting our studio, complying with legal obligations, and your consent where we ask for it.
6. Sharing your information
We only share your information with trusted partners who help us run the studio, such as website hosting, email, gallery delivery, payment and accounting providers, and with stylists, hair and makeup artists or producers working on your shoot. They may only use your data to provide their services to us. We may also disclose information where required by law.
7. Cookies and analytics
Our website uses a small number of cookies and similar technologies to keep the site working and to understand how visitors use it. You can control cookies through your browser settings. Blocking some cookies may affect how parts of the site work.
8. International transfers
Because we operate in both the UK and the US, your information may be transferred between these countries. Where required, we use appropriate safeguards, such as standard contractual clauses, to protect your data.
9. How long we keep your data
We keep enquiry information for up to two years and client records for as long as needed for our contract, accounting and legal obligations, typically six years. We archive final images for portfolio and re-delivery purposes unless you ask us to delete them, subject to your agreement.
10. Your rights
Depending on where you live, you may have the right to access, correct, delete or restrict the use of your personal information, to object to processing, to data portability and to withdraw consent. California residents have additional rights under the CCPA. To make a request, email hello@harperandvale.com. You may also complain to your local data protection authority, such as the UK Information Commissioner's Office.
11. Security
We use reasonable technical and organisational measures to protect your information, including secure, access-controlled storage for client galleries. No method of transmission over the internet is completely secure, but we work hard to keep your data safe.
12. Children
Our website is not directed at children under 16. Children who attend a wedding may appear in photographs and films delivered to the couple, and we will not feature them in our portfolio if a parent or guardian asks us not to.
13. Changes to this policy
We may update this policy from time to time. The latest version will always be available on this page, with the date it was last updated.
14. Contact us
If you have any questions about this policy or how we handle your information, please contact Harper & Vale Studio at hello@harperandvale.com.